Fees & Refund Policy

Fees & Refund Policy

  • Prepaid reservations with copies of membership cards and waivers (if possible) will speed your check-in.

  • You may e-mail your registration packet, or fill out the on-line form, and then send a check with the registration number to the address below.

  • We will be happy to send a confirmation by e-mail upon request if your email address is provided.

  • Reservations are not guaranteed unless they are paid (except gentles from non-US groups who may pay their reservation at gate.)

  • Minors attending with an adult other than their parent or legal guardian are REQUIRED to have both a notarized medical consent form and a minor's release form signed by their parent(s)/legal guardian(s), no exceptions. These forms can be found:

Adult Waiver: http://www.sca.org/docs/pdf/adltwaiv.pdf

Children's Waiver: http://www.sca.org/docs/pdf/chldwaiv.pdf

Family Waiver: http://www.sca.org/docs/pdf/waiver_minor_family.pdf

Notarized Children's medical treatment waiver: http://www.sca.org/docs/pdf/treatminor-notary.pdf

Event Registration:








(12 & under)

Weekend Pre-Reg





Weekend At Gate





Day Fee Pre-Reg





Day Fee At Gate





Family Cap (2 adults and 2+ youth in the same family):

Weekend Pre-Reg - $100.00 (non-members add $5.00/per adult non member) Weekend At the Door - $120.00 (non-members add $5.00/per adult non member)

Note: For individuals bringing minors other than their own children, please remember to bring the appropriate medical waiver signed by their legal guardian.

Cabin / Bunk Registration:

  • We highly recommend sending your bunk registration in along with your event and meal plan registration.

  • If there are unreserved bunks, they will be available at gate.

  • Bunks will be assigned first by need, then by paid reservation.

  • You may reserve an additional bunk, however paid bunks for people will take precedence over bunks for extra space. Extra space bunks are considered to be the top and bottom bunk of the same bunk bed.

  • We ask if a bunk if for a small child, please do not have them in the top bunk unless they are able to get up and down on their own.

  • If you reserve cabin space, you are responsible for making sure it is clean at the end of the event. Each cabin has a broom and dustpan, along with a small trash can.

Bunk fee (no age limit): $5.00

Feast and Meal Plan:

  • There will be a multi-course feast on Saturday night. Un-reserved seats will be sold at Gate.

  • We are happy to announce that we will be providing a meal plan again this year from Friday night through Monday morning. We have been inspired by Panthervale, our neighbors to the west, and the example they have set at Panteria.

  • Meal Plan includes the Feast on Saturday night.

  • All meals will have vegetarian and gluten free options available. We will do our best to provide alternate dishes if possible but make no guarantees.

  • If you have food allergies, please contact the cooks to discuss prior to pre-registering. The cooks have the final say on if they can accommodate specific allergies.

  • Meal Plan reservations must be received by Friday, August 21, 2020. Seats will not be available at Gate.

  • Menu for Feast and Meal Plan

FEAST:  Saturday Night
Adult fee (Over age 13) - $15.00
Youth (age 5-12) - $10.00
Children (under 5) - free with adult feast

MEAL PLAN:  (includes Feast, must sign up to help with one meal)
Adult fee (Over age 13) - $50.00
Youth (age 5-12) - $35.00
Children (under 5) - free with adult meal plan

Please help us prepare by registering early...

Reservation Deadline is Friday, August 21, 2020.

Download the registration form here.

Make Checks Payable to: SCA NH Inc. Barony of Stonemarche

Refund Policy

  • Individuals requesting a pre-registration refund must contact the autocrat and reservation clerk prior to the pre-registration deadline.

  • Refunds requested after the pre-registration date will be considered on a case by case basis and only for extreme or emergency cases.

  • Any refunds will be issued in the form of a check drawn on the Barony of Stonemarche checking account. Refund checks will be issues after the event books have been closed.

  • Partial refunds for a group reservation where one or more individuals could not attend, and the request was made before the reservation deadline, can be issued.

  • No refunds will be issued after the reservation deadline if the event does not make a profit.

  • There will be no cash refunds at gate. No exceptions.