Fees & Refund Policy
General Info
http://www.sca.org/docs/pdf/adltwaiv.pdf
Prepaid reservations with copies of membership cards and waivers (if possible) will speed your check-in.
Our online line registration form is available. A PayPal invoice will be sent within 24-48 hours. If you do not see a PayPal invoice within 48 hours, please check your spam folder first. If you still do not see a PayPal invoice, please send an email to exchequer@stonemarche.eastkingdom.org
If you mail in a pre-registration, we will be happy to send a confirmation by e-mail upon request, if your email address is provided. The post mark date on the envelope is used as the date of the pre-registration for cabin availability, not the day the mail is delivered to the pre-registration clerk. If you are mailing in your pre-registration and would like to reserve a cabin, please send an email to exchequer@stonemarche.eastkingdom.org letting them know that a pre-reg with a cabin reservation is in the mail.
Reservations are not guaranteed unless they are paid (except gentles from non-US groups who may pay their reservation at gate.)
Minors attending with an adult other than their parent or legal guardian are REQUIRED to have both a medical consent form and a minor's release form signed by their parent(s)/legal guardian(s), no exceptions. These forms can be found:
http://www.sca.org/docs/pdf/chldwaiv.pdf
Event Registration:
Please note: Pre-Reg has closed.
Weekend Pre-Registration
Adult - $40, Member Discount - $35
Youth (13-17) - $20
Child (0-12) - Free
Day Trip Pre-Registration
Adult - $23, Member Discount - $18
Youth (13-17) - $8
Child (0-12) - Free
Weekend at Gate
Adult - $45, Member Discount - $40
Youth (13-17) - $25
Child (0-12) - Free
Day Trip at Gate
Adult - $25, Member Discount - $20
Youth (13-17) - $10
Child (0-12) - Free
For individuals bringing minors other than their own children, please remember to bring the appropriate medical waiver signed by their legal guardian.
**Pre-Registration Deadline Friday, September 8th**
Feast:
Pre-registration Only - Seats will not be available at Gate.
There will be a multi-course feast on Saturday night.
If you have food allergies, please contact the cooks to discuss prior to pre-registering. The cooks have the final say on if they can accommodate specific allergies.
Reservations must be received by Friday, September 8th.
Menu- coming soon.
Feast:
Adult fee (Over age 13): $15.00
Youth (age 5-12): $10.00
Children (under 5): free (with adult)
Cabin & Room Registration:
If you pre-register with PayPal, you will not be charged for a cabin until you receive word that you are receiving a cabin. If you mail in your pre-registration, do not include the cost of the cabin in the check. We will contact you and you will need to pay for the cabin at Gate.
We highly recommend sending your cabin registration in along with your event and feast/day board registration as cabins are first come, first served.
Groups/families should choose one person to reserve the cabin. Please note that we strongly suggest keeping to family “pods” . It is up to the individual reserving the cabin to determine who will be using the cabin. The event staff will not be combining people into cabins.
Cabins will be assigned by paid reservation. There will be a waitlist until all cabins have been paid for.
Please do not put a small child in the top bunk unless they are able to get up and down on their own.
If you move the beds around, please double check the legs to make sure they are still locked.
Feel free to bring coverings for the windows, or to set up a changing area.
If you reserve cabin space, you are responsible for making sure it is clean at the end of the event.
Click on the cabin type for more information and to see photos.
Refund Policy
Individuals requesting a pre-registration refund must contact the autocrat and reservation clerk prior to the pre-registration deadline.
Refunds requested after the pre-registration date will be considered on a case by case basis and only for extreme or emergency cases.
Any refunds will be issued in the form of a check drawn on the Barony of Stonemarche checking account. Refund checks will be issues after the event books have been closed.
Partial refunds for a group reservation where one or more individuals could not attend, and the request was made before the reservation deadline, can be issued.
There will be no cash refunds at gate. No exceptions.
For refunds of preregistrations paid through PayPal, the amount of the PayPal fee will be deducted from the refund.
Refund checks not cashed within 90 days shall be null and void.