Fees & Refund Policy

General Info

http://www.sca.org/docs/pdf/adltwaiv.pdf

    • Prepaid reservations with copies of membership cards and waivers (if possible) will speed your check-in.

    • Our online line registration form is available. A PayPal invoice will be sent within 24-48 hours. If you do not see a PayPal invoice within 48 hours, please check your spam folder first. If you still do not see a PayPal invoice, please send an email to exchequer@stonemarche.eastkingdom.org

    • If you mail in a pre-registration, we will be happy to send a confirmation by e-mail upon request, if your email address is provided. The post mark date on the envelope is used as the date of the pre-registration for cabin availability, not the day the mail is delivered to the pre-registration clerk. If you are mailing in your pre-registration and would like to reserve a cabin, please send an email to exchequer@stonemarche.eastkingdom.org letting them know that a pre-reg with a cabin reservation is in the mail.

    • Reservations are not guaranteed unless they are paid (except gentles from non-US groups who may pay their reservation at gate.)

    • Due to Covid, everyone will be asked to sign an additional waiver from Camp Takodah during check in. You can read the waiver text here. Please do not print out and pre-sign the waiver as you will be asked to sign the one at Gate anyway.

    • Minors attending with an adult other than their parent or legal guardian are REQUIRED to have both a notarized medical consent form and a minor's release form signed by their parent(s)/legal guardian(s), no exceptions. These forms can be found:

http://www.sca.org/docs/pdf/chldwaiv.pdf

http://www.sca.org/docs/pdf/waiver_minor_family.pdf

http://www.sca.org/docs/pdf/treatminor-notary.pdf

Event Registration:

Weekend Pre-Registration:

Adult - $31, Member Discount - $26

Youth (13-17) - $15

Child (0-12) - Free

Family Cap*: $75.00 (non-members add $5.00/per adult non member)


Day Trip Pre-Registration:

Adult - $20, Member Discount - $15

Youth (13-17) - $8

Child (0-12) - Free


**Pre-Registration Deadline Thursday August 26**


* Family Cap = 2 adults and 2+ youth in the same family


Weekend at Gate

Adult - $35, Member Discount - $30

Youth (13-17) - $20

Child (0-12) - Free

Family Cap*: $95.00 (non-members add $5.00/per adult non member)


Day Trip at Gate

Adult - $25, Member Discount - $20

Youth (13-17) - $10

Child (0-12) - Free




Cabin Registration:

Cabins are currently Waitlist only. If you pre-register with PayPal, you will not be charged for a cabin until you receive word that you are receiving a cabin. If you mail in your pre-registration, do not include the cost of the cabin in the check. We will contact you and you will need to pay for the cabin at Gate.

    • We highly recommend sending your cabin registration in along with your event and meal registration as cabins are first come, first served.

    • Groups/families should choose one person to reserve the cabin. Please note that we strongly suggest keeping to family “pods” . It is up to the individual reserving the cabin to determine who will be using the cabin. The event staff will not be combining people into cabins.

    • Cabins will be assigned first by need, then by paid reservation.

    • Please do not put a small child in the top bunk unless they are able to get up and down on their own.

    • If you reserve cabin space, you are responsible for making sure it is clean at the end of the event. Each cabin has a broom and dustpan, along with a small trash can.

Regular Cabin, approximately 5 bunk beds and 2 single beds - Waitlist Only $70.00

Large Cabin, approximately 8 bunk beds and 3 single beds - SOLD OUT


Refund Policy

    • Individuals requesting a pre-registration refund must contact the autocrat and reservation clerk prior to the pre-registration deadline.

    • Refunds requested after the pre-registration date will be considered on a case by case basis and only for extreme or emergency cases.

    • Any refunds will be issued in the form of a check drawn on the Barony of Stonemarche checking account. Refund checks will be issues after the event books have been closed.

    • Partial refunds for a group reservation where one or more individuals could not attend, and the request was made before the reservation deadline, can be issued.

    • No refunds will be issued after the reservation deadline if the event does not make a profit.

    • There will be no cash refunds at gate. No exceptions.