Fees & Refund Policy

General Info

http://www.sca.org/docs/pdf/adltwaiv.pdf

• • Prepaid reservations with copies of membership cards and waivers (if possible) will speed your check-in. 

  • Our online line registration form is available. A PayPal invoice will be sent within 24-48 hours. If you do not see a PayPal invoice within 48 hours, please check your spam folder first. If you still do not see a PayPal invoice, please send an email to exchequer@stonemarche.eastkingdom.org 

  • If you mail in a pre-registration, we will be happy to send a confirmation by e-mail upon request, if your email address is provided. The post mark date on the envelope is used as the date of the pre-registration for cabin availability, not the day the mail is delivered to the pre-registration clerk. If you are mailing in your pre-registration and would like to reserve a cabin, please send an email to exchequer@stonemarche.eastkingdom.org letting them know that a pre-reg with a cabin reservation is in the mail.

  • Reservations are not guaranteed unless they are paid (except gentles from non-US groups who may pay their reservation at gate.)

  • Minors attending with an adult other than their parent or legal guardian are REQUIRED to have both a medical consent form and a minor's release form signed by their parent(s)/legal guardian(s), no exceptions. These forms can be found:

http://www.sca.org/docs/pdf/chldwaiv.pdf

http://www.sca.org/docs/pdf/waiver_minor_family.pdf

http://www.sca.org/docs/pdf/treatminor-notary.pdf

Event Registration:

Please note: Pre-Reg has closed.

For individuals bringing minors other than their own children, please remember to bring the appropriate medical waiver signed by their legal guardian.

**Pre-Registration Deadline Friday, September 8th** 

Feast:

• Pre-registration Only - Seats will not be available at Gate.

• There will be a multi-course feast on Saturday night. 

• If you have food allergies, please contact the cooks to discuss prior to pre-registering. The cooks have the final say on if they can accommodate specific allergies. 

• Reservations must be received by Friday, September 8th. 

• Menu- coming soon.

Feast:

Adult fee (Over age 13): $15.00

Youth (age 5-12): $10.00

Children (under 5): free (with adult)

Refund Policy

• • Individuals requesting a pre-registration refund must contact the autocrat and reservation clerk prior to the pre-registration deadline. 

  • Refunds requested after the pre-registration date will be considered on a case by case basis and only for extreme or emergency cases.

  • Any refunds will be issued in the form of a check drawn on the Barony of Stonemarche checking account. Refund checks will be issues after the event books have been closed.

  • Partial refunds for a group reservation where one or more individuals could not attend, and the request was made before the reservation deadline, can be issued.

  • There will be no cash refunds at gate. No exceptions.

  • For refunds of preregistrations paid through PayPal, the amount of the PayPal fee will be deducted from the refund.

  • Refund checks not cashed within 90 days shall be null and void.